Coradot — the agreements and disclosures that govern use of Coradot's website, application, and Services.
Important: These Terms govern the public website, demo requests, and professional Services unless a signed order form, MSA, DPA, form-owner agreement, or other written contract exists — in which case the written contract controls for the services it covers.
By accessing Coradot, requesting a demo, creating an account, accepting an invitation, or clicking to accept, you agree to be bound by these Terms, a legal agreement with Coradot Technologies, Inc. ("Coradot," "we," "us").
Coradot is a professional real-estate operations and agreement-to-close platform: guided intake, authorized form selection, document assembly, transaction workflow, deadline tracking, electronic signature routing, brokerage review, compliance administration, integrations, and analytics, depending on configuration.
Coradot is a technology provider only. Not a brokerage, law firm, title company, lender, escrow holder, insurer, notary, records custodian, or government agency. The Services do not replace the legal, supervisory, or recordkeeping duties of brokers, agents, attorneys, and form owners.
You must be 18 or older and capable of entering a binding agreement. Using Coradot on behalf of an organization means you represent that you have authority to bind it. Professional users must hold every license, registration, and authority their activity requires, and may not use Coradot for a jurisdiction or transaction they are not authorized for.
Keep account information accurate and safeguard your credentials; you are responsible for activity under your account and must report suspected unauthorized access promptly. Access is role-based — brokerage owner, supervising broker, compliance administrator, agent, auditor, form owner, and similar roles each see only what their role, transaction side, brokerage, and jurisdiction permit.
Coradot may collect license numbers, states, status, and brokerage affiliation, and may gate forms or functions on that data.
These are administrative controls, not legal determinations that a person is properly licensed. Brokers and organizations remain responsible for supervision and for confirming a user may act in a given jurisdiction, and must keep licensing data current.
Paid Services are purchased through an order form, checkout, enterprise agreement, or authorized marketplace, which sets the term, seats, features, limits, and fees. The customer is responsible for its authorized users, permissions, and compliance, and may not exceed purchased seats or share credentials.
Forms, clauses, and disclosures may be owned or licensed by associations, government entities, brokerages, or publishers, and access may depend on membership, license, or a separate agreement. You may not extract, scrape, redistribute, sublicense, or reverse engineer third-party forms beyond what the form owner or law permits; access can be suspended when permissions expire. You are responsible for confirming that the version and content of any form you use is current and appropriate.
AI output may be incomplete, inaccurate, or outdated. A qualified human must review every form, extracted field, deadline, calculation, and recommendation before relying on or sending it. Coradot does not give legal advice, determine legal sufficiency, or replace broker or attorney review, and AI output must never be represented as having been reviewed by a lawyer, broker, form owner, or regulator.
You may not use Coradot to make unlawful housing, employment, credit, insurance, or other high-impact decisions.
Enabling signature functionality means you consent to electronic records and signatures having the same effect as handwritten ones, to the extent the law allows. See the E-SIGN/UETA Consumer Disclosure for the consumer-facing consent language this triggers. You are responsible for selecting authorized signers, verifying identity where appropriate, using the correct documents, and preserving completed records consistent with applicable law; a third-party signature provider's terms may also apply.
Work is organized into buyer-side, seller-side, and other transaction streams. Users see only the side and records their authorization covers — buyer-side and seller-side internal data stay separated except for a broker, administrator, or other lawfully authorized user with a legitimate right of access. You may not use the Services to obtain confidential information about another party or to circumvent permissions.
Fees can include subscriptions, per-seat charges, Stream activation fees, signature-provider and envelope charges, and implementation or support fees as shown in an order or pricing disclosure. If a brokerage enables agent-paid charges, the agent authorizes Coradot's processor to charge on the defined billing event; the customer remains responsible for fees allocated to it. Subscriptions renew automatically unless an order states otherwise; fees are non-refundable except as stated in writing or required by law.
"Customer Data" is the information, documents, and records a customer submits to or processes through the Services. The customer retains its rights in Customer Data and grants Coradot a limited right to host, process, and secure it to provide the contracted Services. The customer represents it has all consents and lawful bases needed for Coradot to process that data, and remains responsible for responding to data-subject requests about it unless a written agreement says otherwise. Do not upload Social Security numbers, bank credentials, government ID images, or medical information unless a feature expressly requests and supports it.
Our collection and use of personal information is described in the Coradot Privacy Policy; enterprise customers may also execute a Data Processing Addendum or Security Exhibit. We use administrative, technical, and physical safeguards, but no system is completely secure — customers must configure permissions appropriately and revoke access promptly when a user's role changes.
Prohibited: violating law; unauthorized practice of law or real estate; false licensing information; impersonation; forged signatures; altering completed records without authorization; malware; bypassing security; bulk scraping; reselling access; training competing models on protected content; or infringing IP, privacy, or contractual rights. The full standalone Acceptable Use Policy in this package governs and controls where more detail is needed.
The Services may connect to payment processors, identity tools, e-signature providers, CRM systems, CoverHome, and other third-party products, generally optional unless an order states otherwise. Third-party services are governed by their own terms; Coradot is not responsible for their availability or accuracy. Coradot and CoverHome remain separate products — information is not automatically combined between them.
Coradot and its licensors own the Services, software, and related technology, excluding Customer Data and third-party content. Subject to these Terms and payment of fees, you receive a limited, nonexclusive, nontransferable, revocable right to use the Services internally. No rights are granted by implication, and reverse engineering or unauthorized copying is prohibited except where law prevents that restriction.
Suggestions you provide may be used and incorporated by Coradot without restriction or compensation, without publicly identifying you unless permitted.
Nonpublic product, security, pricing, customer, and business information you access through the Services must be protected with reasonable care and used only for authorized purposes, independent of any separate confidentiality agreement.
We may modify, add, or discontinue features, using commercially reasonable efforts to avoid materially reducing paid core functionality during an active order. Beta or sandbox features are provided "as is" and should not be used for live transactions unless expressly authorized in writing.
We may suspend access for security risk, suspected fraud, unauthorized form use, license expiration, nonpayment, legal requirements, or breach of these Terms. Paid subscriptions terminate as stated in the applicable order; data export, deletion, and retention on termination follow the order, DPA, customer instructions, and law.
To the maximum extent permitted by law, the Services, AI output, forms, and integrations are provided "as is" and "as available," without warranties of merchantability, fitness for a particular purpose, accuracy, or legal sufficiency. Coradot does not warrant that use of the Services will satisfy any broker's, regulator's, or transaction party's requirements, or that a transaction will close.
To the maximum extent permitted by law, Coradot is not liable for indirect, incidental, special, exemplary, or consequential damages, lost profits, or transaction delays, even if advised of the possibility. Except for amounts that cannot lawfully be limited, Coradot's aggregate liability will not exceed the amounts paid for the affected Services in the twelve months before the claim arose, unless a signed agreement states a different cap.
You will defend and indemnify Coradot against claims arising from your Customer Data, unauthorized use, professional services, licensing or supervision failures, the forms you select or modify, or your breach of these Terms, to the extent the law permits. An enterprise agreement may replace this section.
Governed by Delaware law, subject to mandatory law in your jurisdiction. Before filing a claim, each party will give written notice and negotiate in good faith for at least 30 days. Absent a signed agreement stating otherwise, Delaware state and federal courts have exclusive jurisdiction; either party may seek injunctive relief to protect security, confidential information, or IP.
You must comply with applicable real-estate, licensing, fair-housing, privacy, and electronic-signature law. We may update these Terms and will post the revised version with a new effective date, providing additional notice where a material change to paid Services or the law requires it. These Terms are the entire agreement on their subject matter; an unenforceable provision is narrowed rather than voiding the rest, and Coradot may assign these Terms in a merger or asset transfer.
Questions about these Terms: legal@coradot.com. Privacy requests: privacy@coradot.com.
Privacy at a glance: Coradot processes professional account and website data for its own purposes. For transaction documents and other data a brokerage or enterprise customer submits, Coradot generally acts as a service provider/processor under that customer's instructions — individuals should usually direct transaction-data requests to their brokerage first.
This Policy explains how Coradot Technologies, Inc. collects, uses, discloses, and retains personal information across our websites, applications, waitlists, demo requests, and related Services.
This Policy covers personal information processed through Coradot's own Services, not third-party sites with their own policies. For customer-controlled transaction data, the customer decides why and how data is processed and Coradot acts as a processor; for website, account, billing, support, and marketing data, Coradot acts as an independent business.
| Category | Examples | Retention |
|---|---|---|
| Identifiers & account data | Name, email, phone, login data, organization, role, brokerage affiliation | Account term plus a reasonable period; longer for security, disputes, or law |
| Professional/licensing data | License number, state, status, expiration, supervising broker | While relevant to access; audit, contract, and legal requirements |
| Customer transaction data | Client/party information, property address, forms, signatures, deadlines, workflow status | Per customer instructions, contract, record-retention rules, or legal hold |
| AI & document-processing data | Documents, extracted fields, prompts, corrections, exception flags | Consistent with the underlying customer data and configuration |
| Billing & commercial data | Plan, seats, usage, invoices, payment token/processor records | Account term plus accounting, tax, and legal periods |
| Device & usage data | IP address, browser, device, timestamps, feature use, logs, approximate location | Limited operational/security period unless needed for investigation or law |
| Demo, support & marketing data | Demo requests, company size, role, support messages, communication preferences | While the relationship is active plus a reasonable follow-up period |
| Integration data | Data exchanged with enabled payment, signature, identity, CRM, or form services | As needed to operate the integration per contract |
We collect information directly from you, your organization or administrator, automatically from device/usage data, from enabled integrations, and from lawful public or professional sources. Customers submitting information about other transaction parties are responsible for giving required notices and having lawful authority to do so.
We do not use customer transaction content or partner-owned forms to train generalized third-party foundation models unless the customer or form owner expressly authorizes it in writing. We may use deidentified, aggregated, or telemetry data to evaluate performance where contract and law permit. AI output is subject to human review — Coradot does not use it to independently make final legal, housing, credit, or insurance decisions.
We and our service providers use cookies and similar technologies to keep users signed in, secure the Services, and measure performance — see the separate Cookie Policy for the full inventory and your controls. Coradot does not sell personal information for money, though certain analytics or marketing disclosures may qualify as "sharing" or a "sale" under some state laws; where applicable we honor opt-outs and recognized signals such as Global Privacy Control.
Real-estate documents can contain sensitive information. Customers should collect only what's necessary and avoid uploading Social Security numbers, bank credentials, government ID images, or medical information unless a feature is expressly designed to protect that data.
We retain personal information only as long as reasonably necessary for the purposes in this Policy. Customer-controlled transaction data follows the customer's instructions, configuration, contract, professional record-retention rules, and legal holds. Deletion from active systems may not immediately remove data from protected backups.
We use administrative, technical, and physical safeguards — access controls, authentication, encryption where appropriate, monitoring, and incident response. No method of transmission or storage is completely secure, and customers are responsible for their own role, permission, and endpoint configuration.
Depending on where you live, you may have rights to confirm, access, correct, delete, or port your data; opt out of sale, targeted advertising, or profiling; limit use of sensitive data; withdraw consent; and appeal a denied request. Email privacy@coradot.com with subject "Privacy Request," your product, state, request type, and account email. Denied requests may be appealed with subject "Privacy Appeal."
Section 2 above lists the categories of personal information we collect, examples, and retention criteria, used for the purposes in Section 4 and disclosed to the recipients in Section 5. We do not sell customer transaction content or partner-owned forms, and do not knowingly sell or share the personal information of consumers under 16.
Where required, we treat a valid Global Privacy Control or other recognized universal opt-out signal as a request to opt out of sale, sharing, or targeted advertising for the sending browser or device.
The Services are intended for adults and not directed to children under 13; we do not knowingly collect their personal information directly. Users under 18 may not create an account or submit a demo/waitlist request.
The Services are operated from the United States. If you use them from elsewhere, personal information may be transferred to and processed in the United States using appropriate safeguards where required.
We will post any revised Policy and update the effective date above, providing additional notice or obtaining consent where law requires it.
Privacy questions and requests: privacy@coradot.com. Legal questions: legal@coradot.com. Operator: Coradot Technologies, Inc. — coradot.com.
This Cookie Policy explains the cookies, pixels, SDKs, and similar technologies Coradot and its service providers use on our website and application, and the choices available to you. It supplements, and should be read together with, the Coradot Privacy Policy.
| Category | Purpose | Can you opt out? |
|---|---|---|
| Strictly necessary | Authentication, session security, load balancing, fraud prevention — required for the Services to function | No — disabling breaks core functionality |
| Functional | Remembering preferences such as language, saved filters, and dismissed prompts | Yes, via browser settings; some features may degrade |
| Analytics | Understanding feature usage and site performance to improve the product | Yes, via cookie preferences or browser controls |
| Marketing / advertising | Measuring campaign performance and, where enabled, personalizing outreach | Yes, via cookie preferences, browser controls, or a universal opt-out signal |
Some cookies are set by service providers who help us operate the Services — analytics, security, and communications vendors, for example. Those providers' own privacy and cookie practices govern the data they collect, subject to our contracts with them.
We may update this Cookie Policy as our use of cookies changes. Material changes will be reflected by a new effective date above.
Questions: privacy@coradot.com.
This Acceptable Use Policy ("AUP") applies to anyone who accesses or uses Coradot. It is incorporated into, and should be read together with, the Coradot Terms of Use. Violating this AUP may result in suspension or termination of access under the Terms of Use.
You may not use Coradot to:
Coradot may investigate suspected violations and may remove content, suspend accounts, or terminate access consistent with the Terms of Use. Where a violation may affect an executed document, a transaction party, or a regulatory obligation, Coradot may also be required to preserve records and cooperate with a lawful request.
To report suspected misuse: trust@coradot.com. Include the account, organization, and a description of the conduct.
Before you sign a document through Coradot, federal and state law (the U.S. ESIGN Act and applicable state UETA legislation) require that you consent to receive records electronically and to sign electronically. This disclosure explains what that means before you give that consent.
You may withdraw your consent to electronic records and signatures at any time before signing, without charge, by contacting the party who sent you the document or by emailing esignature@coradot.com. Withdrawing consent will not affect the legal validity of any document you already signed electronically, but may require paper alternatives for documents still pending.
To access and retain electronic records, you need a device with a current web browser and internet access, an active email address, and the ability to download or print documents (e.g., PDF viewing software) if you want to keep local copies.
Keep your email address and contact information current with the party managing your transaction so you can receive notices and access your records.
Depending on the configured identity assurance level for a given document, you may be asked to verify your identity before signing. Coradot preserves an audit trail of the signing event, including timestamp and authentication method, as part of the executed record.
Questions about electronic signing: esignature@coradot.com. General legal questions: legal@coradot.com.
Not yet published for Coradot: a Security/Trust overview, a maintained sub-processor list, an accessibility statement, and a DMCA/IP notice-and-takedown policy. These are tracked separately and are not required for the documents above to take effect.